North Carolina Notary Practice Exam 2025 – Complete Prep Guide

Using a legal name on a notarized document is essential because notarized documents are often used for legal purposes. The purpose of notarization is to verify the identity of the signatory, and this is most effectively accomplished using the individual’s legal name, which is the name recognized by the government and used in official documents.

A legal name provides a clear and unambiguous identification of the person involved, ensuring that there is no confusion or misidentification. In many scenarios, legal documents need to match the names on other official records, such as identification cards, passports, or legal filings, and using a nickname might create discrepancies.

While a preferred or commonly recognized name might be acceptable in informal contexts or personal interactions, it does not fulfill the requirements for legal documents that demand precision and clarity in identification. Therefore, the requirement to use a legal name is grounded in maintaining the integrity and verifiability of the notarization process.